An Office Manager supervises employees, implements procedures, maintains administrative systems, and collaborates closely with other departments, such as human resources and legal counsel.
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Office Manager responsibilities include:
Scheduling office-based meetings and engagements
Office layout planning and purchasing office supplies and equipment
Maintaining the condition of the office and coordinating any necessary repairs
Job Brief
We seek an Office Manager to organize and coordinate administrative responsibilities and office procedures. You are responsible for creating and maintaining a pleasurable work environment while ensuring high organizational effectiveness, communication, and safety levels.
What does an Office Manager do?
The office manager is responsible for scheduling meetings and appointments, arranging office supplies, greeting visitors, and providing general administrative support to our staff. An advantage would be prior experience as a Front Office Manager or Administrator. They must also have experience with various office software (email tools, spreadsheets, and databases) and be able to perform administrative tasks precisely.
Ultimately, they should be able to guarantee the office’s efficient operation and contribute to enhancing company procedures and daily operations.
Responsibilities
Serve as the primary contact for office manager responsibilities, including; Maintenance, mailing, supplies, equipment, bills, errands, shopping, and scheduling meetings and appointments.
Plan the office layout and order office supplies and equipment.
Maintain the office and arrange for any required maintenance.
Partner with HR to maintain and update office policies as required.
Organize office procedures and operations.
Coordinate all office equipment with the IT department.
Ensure that all products are promptly invoiced and paid.
Manage contract and price negotiations with office suppliers, service providers, and the landlord.
Manage the office G&A budget and ensure timely and accurate reporting.
Offer general assistance to visitors.
Assist in the induction of new employees.
Respond to employee inquiries regarding office administration concerns (such as stationery, hardware, and travel arrangements).
Coordinate with facility management vendors, including housekeeping, catering, and security services.
Plan on-site or off-site events, such as gatherings, celebrations, and conferences.
Requirements and Skills
Experience as a proven Office Manager or Administrative Assistant
Knowledge of the responsibilities, systems, and procedures of the Office Administrator
MS Office proficiency (MS Excel and MS Outlook in particular)
Practical knowledge of office machinery (such as fax machines and printers).
Knowledge of email scheduling tools, such as Email Scheduler and Boomerang
Superior time management and ability to multitask and prioritize work
Detail orientation and problem-solving abilities
Excellent verbal and written communication abilities
In a fast-paced environment, strong organizational and planning skills are required.
A creative intellect able to propose enhancements
High school diploma; additional administrative assistant or secretary experience is a benefit.
Salary Range
The average monthly salary for Office Manager jobs in Malaysia ranges from RM 5,550 to RM 8,050.
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Anisa is a writer who focuses on career and lifestyle topics in an effort to motivate both job searchers and employers towards greater fulfillment in their professional lives.
Office Manager Job Description