A professional Office Assistant oversees clerical duties, such as sorting and sending correspondence. They maintain an inventory of office supplies and order new materials as required to maintain a clean and orderly environment for visitors and clients.
This sample job description includes qualifications, duties, and responsibilities. It is easily adaptable for your organization’s administrative job openings.
Office Assistant Duties responsibilities include:
Assisting colleagues in optimizing office processes and maintaining office order.
Timely sorting and distribution of communications.
Utilization of “back-office” computer systems (ERP software)
Job Brief
We are seeking a competent Office Assistant to assist with the organization and administration of the company’s daily administrative operations.
The ideal candidate will be a diligent professional capable of performing various office support duties and working diligently under pressure. This individual will be at ease working with a high level of attention to detail and discretion, as well as incorporating innovative and effective methods to improve results.
Responsibilities
Organize office and assist colleagues to optimize procedures.
Sort and distribute messages in a timely fashion.
Create and maintain records to ensure the accuracy and currency of information.
Plan and schedule meetings and appointments
Monitor inventory levels and address depletions.
Resolve office-related malfunctions and address requests and concerns.
Coordination with other departments to guarantee adherence to established policies
Maintain dependable relationships with suppliers, consumers, and coworkers.
As required, perform receptionist duties.
Requirements and Skills
Proven experience as a back-office assistant, office assistant, virtual assistant, or in another administrative role relevant to the position.
Knowledge of “back-office” (ERP) computer systems.
Knowledge of office equipment in use
Comprehensive knowledge of office administration procedures
Superior organizational and time management capabilities
Analytical skills and problem-solving aptitude
Excellent verbal and written communication abilities
Knowledge of Microsoft Office
Salary Range
The average monthly salary for Office Assistant jobs in Malaysia ranges from RM 1,800 to RM 2,300.
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Anisa is a writer who focuses on career and lifestyle topics in an effort to motivate both job searchers and employers towards greater fulfillment in their professional lives.
Office Assistant Job Description