HR Administrator Job Description
This job description template for HR Administrator is optimized for posting on online job platforms and careers pages. Customize this template with company-specific duties to attract qualified candidates for your positions.
HR Administrator responsibilities include:
- Maintaining and organizing personnel records.
- Internal HR database revision.
- Creating HR documentation.
Job Brief
Our Human Resources department is seeking an HR Administrator to provide administrative support. You will serve as the first point of contact for employees and external partners with HR-related questions.
Maintaining personnel records, administering HR documents (e.g., employment records and onboarding guides), and updating internal databases are your primary administrative responsibilities. Our ideal candidate has experience with HR procedures and can efficiently manage multiple administrative tasks.
You should ultimately be able to ensure that our HR department supports our employees while adhering to labor laws.
Responsibilities
- Maintain and organize personnel records.
- Update internal databases (for example, by noting illness or maternity leave).
- Prepare human resource documents, including employment contracts and new employee guides.
- Rewrite corporate policies.
- Communicate with external collaborators, such as insurance providers, and guarantee legal compliance.
- Regularly create reports and presentations on HR metrics (such as attrition rates).
- Respond to employee inquiries regarding HR-related matters.
- Assist the payroll department by supplying pertinent employee data (such as absences, sick days, and work schedules).
- Make travel arrangements and complete expense documents.
- Participate in HR initiatives (such as assisting with planning a job fair).
Requirements and Skills
- Proven work experience as a Human Resources Administrator, HR Administrative Assistant, or in comparable.
- Expertise with HR software such as HRIS and HRMS.
- Computer literacy (specifically MS Office applications).
- Labor law knowledge in depth.
- Excellent organizational abilities, as well as the ability to prioritize crucial projects.
- Excellent phone, email, and face-to-face communication skills.
- Bachelor’s degree in Human Resources or a relevant field.
Salary Range
The average monthly salary for HR Administrator jobs in Malaysia ranges from RM 2,500 to RM 3,600.
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