Document Controller Job Description Template

Document Controller Job Description Template

Document Controller Job Description TemplateDocument Controller Job Description

A Document Controller is a professional who maintains organized and up-to-date documents for an organization by utilizing document management software, uploading or scanning paper documents, obtaining documents, and ensuring secure storage.

Document Controller responsibilities include:

  • Document copying, digitizing, and storage

  • Performing accuracy checks and editing documents such as contracts

  • Examining and revising technical documents (such as manuals and procedures).

Job Brief

We are seeking a Document Controller to organize, manage, and file project documents.

The person is responsible for composing contracts, archiving files, and ensuring all team members can access all required documentation. To succeed in this position, you must have experience analyzing technical documents and the ability to identify errors.

You will ultimately support our procedures for maintaining transparent, current, and readily traceable documents.


  • Documents are reproduced, scanned, and filed.

  • Check for inaccuracies and edit documents such as contracts

  • Review and update technical documents (such as procedures and manuals).

  • Internally distribute project-related duplicates.

  • Documents are filed in physical and electronic records.

  • Create templates for use in the future.

  • Retrieve requested files from employees and clients.

  • Manage the migration of organization-wide documentation.

  • Maintain the privacy of sensitive information and agreement terms.

  • Prepare special project reports as needed.

Requirements and Skills

  • Proven experience as a Document Controller or comparable position

  • Knowledge of project administration

  • Basic familiarity with labor and corporate law

  • Practical knowledge of MS Office and MS Excel

  • Electronic Document Management Systems (EDMS) expertise

  • Competent typing and editing abilities

  • Skill in data organization

  • Attention to detail

  • BSc in Project Management or pertinent field

Salary Range

The average monthly salary for Document Controller jobs in Malaysia ranges from RM 2,500 to RM 3,400.

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Anisa is a writer who focuses on career and lifestyle topics in an effort to motivate both job searchers and employers towards greater fulfillment in their professional lives.

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