Here are some important elements that you may include in your letter of resignation:
Intent of resignation
The most important part of a resignation letter is a clear explanation of your intention to resign. Consider incorporating this statement in your letter’s introductory paragraph or even the first phrase. For instance, you could say:
I want to respectfully declare my intent to resign from my position at [insert the company name]. or
Please accept this letter as notification that I am resigning from my position with [insert the company name].
Notice of your final day
You may also include notice of your final day of work. If there’s a specific day that you have in mind, you can share that date. If you’re open to collaborating to find a date that works well for both you and your employer, you may offer multiple options and ask what works best for them. You may also share a target resignation period and explain that you’re happy to collaborate to find a date. Including this information can help both you and your employer plan effectively for the transition.
Thank you message
It’s a good idea to thank your employer for the opportunities you have had while working in your current position. You might express your gratitude by highlighting a few specific opportunities. When deciding what to include, think about those moments that you enjoyed or that helped you grow in a personal or professional sense. You may then briefly describe these experiences and thank your employer for creating the opportunity for you to experience them.
If you feel so inclined, you may offer your assistance in filling the position that you’re leaving open by resigning. This may entail suggesting or recruiting suitable candidates. It may also involve working to help train your replacement upon their hiring. Offering to assist with the transition may help create a sense of camaraderie and teamwork between you and your employer upon your resignation.
Your contact information
You may also provide your personal contact information, as well as an invitation to contact you in the future, if preferred. This is especially handy if your main contact information for the company has been a work phone number or email address, both of which will most likely be deactivated after your resignation. Because it shows a desire to stay in touch, including contact information can enhance the relationship between your company and yourself.
