HR Assistant Job Description Template

HR Assistant Job Description Template

HR Assistant Job Description TemplateHR Assistant Job Description

A Human Resources (HR) Assistant is a professional who performs administrative and HR duties daily for an organization. As well as providing clerical support to all employees, they assist with recruitment and record administration for payroll processing.

This job description template for an HR Assistant is also optimized for posting on online employment boards or careers pages. So, it’s simple to adapt to your company’s unique requirements; add or remove any skills, duties, and responsibilities you desire.

HR Assistant Responsibilities

  • Assisting in the daily operations of the HR functions and also responsibilities

  • Providing administrative and clerical support to Human Resources executives.

  • Keeping hard copies and digital copies of employee information up to date.

Job brief

We seek an HR Assistant to perform a variety of administrative HR responsibilities. The HR Assistant is responsible for various support tasks within our HR department, including coordinating meetings, maintaining our employee database, and publishing job advertisements. Therefore, an essential aspect of your responsibilities will be to serve as the liaison between HR and employees, ensuring effective communication and expeditious resolution of requests and inquiries. You will also contribute to creating policies, procedures, and documents.

HR Assistant qualifications

We seek an HR Assistant with outstanding organizational skills, familiarity with HR software, and also strong communication abilities. In order to be an optimal candidate for the human resources assistant position, you must possess an HR-related degree and industry experience. You must also be capable of working independently and remaining composed under pressure. After attending our training sessions, you can assist HR Managers with the entire recruitment lifecycle. This includes onboarding new employees and candidate sourcing.

Eventually, you will ensure that our HR department is well-organized and operates efficiently to attract, recruit, and retain employees.


  • Assist with day-to-day HR functions and responsibilities.

  • Provide administrative and clerical support to Human Resources executives.

  • Compile and update (physical and digital) employee records.

  • Document personnel activities (recruitment, training, grievances, performance evaluations, etc.) and generate relevant reports.

  • Manage requests from employees regarding human resource issues, standards, and regulations.

  • Assist in preparing payroll by supplying pertinent information (absences, bonuses, leaves, etc.).

  • Communicate with public services as required.

  • Handle complaints and grievance procedures properly.

  • Coordinate candidate communication and interview scheduling.

  • Perform initial orientation with new personnel.

  • Assist our recruiters with candidate sourcing and database maintenance.

Requirements and Skills

  • Proven experience as an HR Assistant, Staff Assistant, or in a related human resources/administrative role is required.

  • Particularly proficient with Microsoft Office and other computer applications.

  • Practical knowledge of an HRIS or HRMS

  • Familiarity with applicant tracking system (ATS) software and resume databases

  • Basic familiarity with labor law

  • Superior organizational abilities

  • Excellent communication abilities

  • Human Resources or a related discipline

Salary Range

The average monthly salary for Human Resources Assistant jobs in Malaysia ranges from RM 2,100 to RM 2,700.

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Anisa is a writer who focuses on career and lifestyle topics in an effort to motivate both job searchers and employers towards greater fulfillment in their professional lives.

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